COVID-19 travel advice for providers managing training or internships abroad

This guide is intended for suppliers. If you are a participant, please see the guide for participants.

General COVID-19 travel advice for providers managing training or internships abroad

All education providers who manage education mobility must follow the relevant Foreign Commonwealth and Development Office (FCDO) travel advice. They should point this out to their participants, being aware that the situation can change quickly.

Now, FCDO travel tips include:

All education providers should also ensure that mobility is safe for the students involved and maintain the usual safeguards in place. Statutory safeguarding guidelines to support the protection of children are available for:

All providers need to be flexible in their approach and aware of the potentially fast-changing situation from country to country. Providers should be prepared to make rapid changes to projects and mobilities, consider delaying mobilities, and change start and end dates as restrictions can change over time. They should direct participants to the information needed to become familiar with COVID-19 regulations in their destination country. Providers should inform participants that they should be prepared to comply with any local isolation, testing, or quarantine requirements in their destination country and that they will need to rely on the local health system.

Guide to the Turing System for Suppliers

It is likely that travel restrictions related to COVID-19 will continue to affect international mobility, and therefore will affect the projects and planned participants of the Turing program during the academic year 2021 to 2022. We wish that as much as possible mobility planned for the 2021 to 2022 academic year is continuing, but also to ensure the safety of the students concerned. Standard protective arrangements should remain in place and mobility should comply with relevant UK and international travel guidelines.

To reduce any financial burden on participants, you should consider postponing the start of internships to later in the academic year 2021 to 2022, if appropriate.

Turing’s program provides flexibility for postponed placements and modified destinations to allow activities to continue, as long as they still produce the results stated in your successful offers.

Red List Countries

At present, Turing Program internships cannot take place in Red List countries, following UK government guidelines: “The Foreign, Commonwealth & Development Office (FCDO) advise against all but essential travel to Red List countries based on the current COVID-19 risk assessment. We do not consider Turing Program travel to be essential travel and therefore any placement is not exempt from this restriction. The Turing Scheme will not release funding for participants traveling to a Red List country upon departure.

An overview of the Red List countries is available for:

Participants who travel to a country on the “rest of the world” list at the time of travel, but which is subsequently added to the Red List during their placement, must follow the FCDO advice for the destination country. Those who remain in their country of destination in this situation will continue to be eligible for financial assistance under the scheme.

Hotel quarantine

We recommend that you delay or reorganize placements in countries requiring around 40 hotels because:

  • this would impose a financial burden on the participants
  • it will not be possible to effectively protect participants within the restrictions of a quarantine hotel environment

Destination countries can set additional restrictions while participants are already there. Organizers should ensure that their participants are aware of this and are still able to travel to make their placement and comply with all relevant advice and restrictions in their destination country.

Additionally, we may be able to provide financial support for projects taking place during the 2021-2022 academic year. This additional support will provide disadvantaged participants who incur additional costs due to COVID-19. It will allow providers to receive Organizational Support (OS) funding if a mobility is to start on a virtual basis, provided that these internships become physical mobilities where possible and meet the minimum duration requirements for participants to undertake the traineeship.

This additional support for disadvantaged trainees during the 2021-2022 academic year can cover:

  • hotel quarantine fee for internships lasting 90 days or more when traveling to a destination country for their internship
  • hotel quarantine charges on their return to the UK when their destination country was on the Red List during their placement and they were unable to return until the list went into effect Red
  • costs incurred due to COVID-19 testing requirements, both while traveling to their destination country and back to the UK, if applicable
  • retaining some remaining amounts of the cost of living grant for participants who have to return home early due to COVID-19 and who have incurred necessary and sunk costs

Details of this additional financial support and additional advice on managing the additional costs incurred as a result of COVID-19 are available on the Turing Scheme website.

Erasmus + Guide and European Solidarity Corps for providers

As part of the Withdrawal Agreement, the legacy activities agreed before the end of the transition period involving UK-based students on Erasmus + and the European Solidarity Corps (CES) will continue. Consequently, the Turing Scheme and Erasmus + mobilities will both be operational during the academic year 2021 to 2022.

British beneficiaries managing Erasmus + and ESC mobility must use any funding to the best of their ability. They should ensure that participants stay as safe as possible and follow all relevant guidelines, including existing statutory safeguard guidelines, relevant international travel guidelines, and advice related to their funding.

Please follow the guidelines established by the National Erasmus + Agency and the European Commission.

Other exchange programs

Whatever the mode of financing, providers of any international mobility in education must follow the FCDO travel advice for the destination country. They should point this out to their participants but be aware that the situation could change. Providers should ensure that participants are prepared to comply with local isolation, testing, or quarantine requirements, and will need to rely on the local health system.

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